Payslip Display Codes

Available for VIP Premier Payroll.

 

About Payslip Display Codes

The Payslip Display Code functionality enables you to create a template of Earnings, Deductions and Calculation Field Definitions that will display for a group of employees, e.g. a MANAGEMENT Payslip Display Code will only show the Earnings, Deductions and Calculation Field Definitions that are applicable to managers. When on a manager’s Payslip, you will see a Payslip with only the applicable lines.

 

Payslip Display Code Definitions

For each Payslip Display Code that is defined, a Payslip Group Code, a Report Description and a Screen Description must be entered and you must indicate which Earnings, Deductions and Calculation Fields must be displayed for each Code. For each Earning, Deduction or Calculation Field that is selected, you can also indicate to which Method of Calculation(s) all the employees in that Payslip Group must be linked.

 

When adding a new employee and linking the employee to a particular Payslip Display Code, only the applicable Earnings, Deductions or Calculation Fields will appear on that employee’s Payslip. The employee will also be automatically linked to the Methods of Calculation as specified for that Payslip Display Code.

 

For existing employees, a yellow mask will appear on the Employee Linking Screen (MC) when the employee is linked to a particular Payslip Display Code. All the applicable Earnings, Deductions and/or Calculation Fields with the relevant Methods of Calculation, as defined for the Payslip Display Code, are set to Y. All lines not applicable for the Payslip Display Code are set to N, unless the totals for a line are not zero. You will not be able to cancel a line for an employee if the totals for that line are not zero.

 

Basic Salary and Tax are included for all groups and cannot be cancelled. The same applies to UIF in R.S.A. Companies.

 

Summary:

When adding a new employee and linking the employee to the Payslip Display Code, only the applicable Earnings and Deductions and/or Calculation Fields will appear on that employee’s Payslip. The employee will also be automatically linked to the Methods of Calculation as specified for this Payslip Display Code.

For existing employees, a yellow mask will appear on the Employee Linking Screen (MC) when the employee is linked to the Payslip Display Code. All the applicable Earnings, Deductions and/or Calculation Fields with the relevant Methods of Calculation, as defined for the Payslip Display Code, are set to Y. All lines not applicable for the Payslip Display Code are set to N, unless the totals for a line are not zero. You will not be able to cancel a line for an employee if the totals for that line are not zero.

 


This function can only be activated with the help of a VIP Consultant. Please contact your VIP Call Centre for assistance.

 

How to Access the Payslip Display Definition Screen

To access the Payslip Display Definition Screen from the VIP Main Menu:

  1. Click on Payroll.
  2. Click on Definitions.
  3. Click on Payslip Display Definitions.
  4. The Payslip Display Codes Screen will be displayed.

 

Payslip Display Codes Screen

 

 

How to Add a Payslip Display Definition

  1. Click on <Add>.
  2. The Add Payslip Display Code Screen will be displayed.
  3. Enter the Payslip Group, Report Description and Screen Description.
  4. The screen initially has the column for all the lines set to Y. If the lines should not be displayed, double-click in the column and it will change to N. When a specific method must be the default for employees in the group, double-click in the column and select the required method from the list that is displayed.
  5. Click on <Close>.
  6. The new code will be displayed on the Payslip Display Codes Screen.

 

 

How to Change a Payslip Display Definition

  1. Click on the required Payslip Display Code, then click on <Change>.
  2. The Change Payslip Display Code Screen will be displayed.
  3. Change the Report and/or Screen Description, if necessary.
  4. If the lines should be displayed, double-click in the column and it will change to Y. When a specific method must be the default for employees in the group, double-click in the column and select the required method from the list that is displayed.
  5. If the lines should not be displayed, double-click in the column and it will change to N. When a specific method must be the default for employees in the group, double-click in the column and select the required method from the list that is displayed.
  6. Click on <Close>.

 

 

How to Delete a Payslip Display Definition

  1. Click on the required Payslip Display Code, then click on <Delete>.
  2. The Change Payslip Display Code Screen will be displayed.
  3. You will be asked if this is the correct code to delete.
  4. Click on <Yes>.
  5. The Payslip Display Definition will be removed from the Payslip Display Code Screen.
  6. Click on <Close>.

 

You will NOT be able to delete a Payslip Display Code that is linked to any employee on the Employee’s Linking Screen (MC).